Effective Date / Last Updated: May 13th, 2026
This Notice describes how CCC Intelligent Solutions Inc. and its affiliates (collectively, “CCC”, “we”, “us” or “our”) collect and use personal information about you in connection with your application for employment with CCC. It applies to anyone who applies for a job with us. If you are a resident of the State of California, this Notice provides any required notice at collection. See Section 8, below, for information about certain rights you may have. This Notice does not form part of any contract of employment or other contract to provide services.
In this Notice, “personal information” refers to any information that relates to, describes, is capable of being associated with, or could reasonably be linked (directly or indirectly) with an identifiable individual. Personal information that may be considered “sensitive” under the laws of certain jurisdictions is described as “sensitive personal information.” However, whether this information is considered “sensitive” will depend on the laws of your jurisdiction.
1. INFORMATION WE COLLECT ABOUT YOU
CCC collects and stores some or all of the following personal information about you:
- Identifiers, such as your name, title, home and work addresses, phone numbers, email addresses, nationality/visa status, proof of eligibility to work, details of any work permit application, or related information to verify your employment eligibility;
- Demographic information, including your date of birth, country of residence, place of birth, and language preferences;
- Professional or employment-related information, including qualifications, references, resumes or curriculum vitae, languages spoken, visa status, information collected as part of the background check process (such as criminal records, employment history, education and licensing, driving history, and drug screening), salary history, work history, and professional memberships;
- Education information, including institutions you have attended, your level of education, professional licenses you hold, or trainings or certifications you have received;
- Audio, electronic, visual, or similar information, including photos and video of you for identity verification and in connection with video interviews;
- Device, Internet, or other network activity information, including information and analytics data related to your interactions with and use of websites and portals to submit job applications;
- Other information you submit or send, including information you provide when you contact us and transcripts of your conversations with chat features on our sites and portals; and
- Inferences, such as an assessment of your interests, strengths, capabilities, potential, preferences, and other characteristics. Participation in an assessment is voluntary, and the outcomes are used to assist in evaluating your application and for career development.
CCC collects and stores some or all of the following sensitive personal information about you as part of your application and to the extent required or permitted by law:
- Government identification numbers (e.g., tax identification and social security numbers), residential status, and copies of identification documents (e.g., passport, driver’s license, social security, state identification cards, etc.);
- Demographic information and protected classifications under the law, such as your gender identity, race or ethnicity, veteran’s status, criminal convictions and offenses, or disability status; and
- Health or medical information, such as screening for controlled substances, and, if applicable, information about physical and mental health conditions, disabilities, and other health issues relevant to your work environment or working practices.
2. HOW WE COLLECT INFORMATION ABOUT YOU
CCC collects the information listed above directly from you. We also collect this information from other third parties, such as past employers, background check providers, credit reference agencies, drug screening providers, employment agencies, the government, and recruiters. We may receive information from outside application platforms, our online chat features, and social media sources (such as LinkedIn). We may collect information automatically, such as by conducting analytics on websites and portals through which we collect applications.
3. HOW WE USE THE INFORMATION WE COLLECT ABOUT YOU
CCC will process each of the above categories of personal information as permitted by law and for the purposes listed below:
- Decisions related to your application and employment, including communicating with you, assessing your skills, providing travel arrangements, and making decisions about your recruitment, suitability for a position, and offers (including terms, job duties, salary and compensation).
- Other business purposes, including conducting audits, compliance investigations, analytics, studies, and surveys (e.g., to review and understand our diversity efforts), and for education, training, and development purposes.
- Security, health, and safety, including ensuring the physical safety of our facilities, resources, employees, contractors, customers, and others; managing access to our buildings and facilities; securing and managing access to our systems, computers, servers, applications, data, resources, equipment, and communications; monitoring compliance with our policies, including IT policies; preventing and investigating fraud, misconduct, malicious software distribution, theft, and other illegal activities.
- Compliance with legal obligations, including recordkeeping, verifying that you are legally permitted to work in the U.S., and complying with or responding to court orders, subpoenas, or requests from a regulator, government agency, investigatory body, law enforcement, or another authority.
We use sensitive personal information for reasonably expected purposes in connection with your application, in connection with your requests, or as authorized by law. We may use de-identified or aggregated data for any purpose, unless prohibited by law.
4. HOW WE SHARE YOUR INFORMATION
We may share each of the above categories of personal information with the entities described in this Notice:
- Within the CCC family of companies, including with internal personnel and with our subsidiaries and affiliates;
- With our vendors and service providers, including companies that help us with recruiting, assessing candidates, hosting job postings and application portals, processing applications; background check providers; temporary staffing agencies; professional advisors (such as attorneys, auditors, accountants, and financial advisors); and security and IT vendors;
- Where required by law or to meet our legal obligations, including sharing with government agencies, to comply with mandatory reporting, with law enforcement or authorities in connection with security or safety matters, or to defend or pursue legal claims. In some cases, it may not be possible to notify you of this kind of sharing in advance;
- To protect CCC or other persons, including for the purposes described in this Notice; and
- To a buyer or other successor to all or part of our business, including if CCC sells, transfers, merges, consolidates, reorganizes all or any part of its business or assets, or if CCC merges with, acquires, or forms a joint venture with any other business. Information may be among the assets transferred to a prospective buyer, new owner, or other third party involved in the change.
We may also share personal information with other entities as we may notify you from time to time. We do not sell your personal information or share/disclose your personal information for cross-context behavioral advertising.
5. SECURITY
We use reasonable organizational, technical, and administrative measures to protect information within CCC. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your personal information is no longer secure, please immediately notify us at [email protected].
6. RETENTION PERIOD
We will retain information for as long as needed or permitted considering the purposes for which we obtained it. The criteria used to determine our retention periods include the time needed to evaluate your application and fill our open positions, as well as our legal obligations. If you are not offered a position with us, we may retain your application information to consider you for other opportunities at CCC.
7. DATA TRANSFER
We and the third parties we work with may transfer your information to, or store or access it in, jurisdictions that may not provide the same level of data protection as your home jurisdiction. We will take steps so that your personal information receives an adequate level of protection in the jurisdictions in which we process it.
8. CALIFORNIA RESIDENTS - REQUESTS ABOUT YOUR INFORMATION
If you are a California resident, you may have the right to request access, correct, or delete personal information we hold about you, subject to certain exceptions set out in applicable laws. To submit a request, please contact [email protected]. We will not discriminate against you because you exercise any of these rights.
We will verify your identity before we act on your request. The verification steps may vary depending on the request and the personal information. You can designate an authorized agent to submit requests on your behalf. We may require written proof of the agent’s permission to do so, and we may need to verify your identity directly. We may deny certain requests or fulfill a request only part based on our legal rights and obligations. If you are not satisfied with the outcome of your request, you may submit a formal appeal directly to the Chief Legal Officer at [email protected].
9. CHANGES TO THIS NOTICE
This Notice may be amended from time to time at CCC’s discretion. You will be notified of any material changes to this Notice as required by law.
10. CONTACTING US
For any questions or concerns you have about this Notice, please contact [email protected].
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